The system
Documents generated and signed
Every official document, the notice, the decision, the record, is produced the same way every time, signed and reproducible, and ready to file.
The documents are generated from the record, so they match the case exactly and never drift from one clerk to the next.
Each one is signed and can be reproduced identically later, which matters when a document has to hold up.
The screen is the document: what you see is what prints and files.